Administrative Assistant
/Organization:
Theatre Under The Stars
Deadline:
Mar. 15, 2025
Organization Description:
Theatre Under the Stars Musical Society (TUTS) is not for profit society with a mandate to entertain families through popular musical theatre shows, while providing a vibrant outlet and training ground to develop amateur performers and technicians both young and old. TUTS achieves this through a unique collaboration between professionals and volunteers working together in administration, performance, production, and venue operations. TUTS values an atmosphere of inclusion and mentorship in order to build strong character and to promote positive values. Presented at Malkin Bowl in Stanley Park, Vancouverites have long considered TUTS a summer cultural tradition with average attendance of approximately 40,000 patrons per year.
The 2025 Summer Season at Theatre Under the Stars brings back the tradition of open-air musical theatre with the productions of Charlie and the Chocolate Factory and Legally Blonde, running in repertory from July 2nd to August 16th.
Website:
Job Description:
There are two Administrative Assistant positions: Summer Camp Coordinator and the Inventory Control. These positions will have overlapping and some position-specific responsibilities.
The Administrative Assistant (Camp Coordinator) will be mentored and work closely with the General Manager on the day-to-day operations of the organization. This position will focus on preparation and organizing our week-long summer day-camps (up to 5 weeks) for youth 8-18 years old.
The Administrative Assistant (Inventory Control) will be mentored and work closely with the Operations Manager on the day-to-day operations of the organization. This position will focus on inventory control and ordering to ensure that we are set up for success in delivering a high-level experience to our patrons.
Both Administrative Assistants will also support other members of the TUTS’ Administrative Team, such as the Operations Manager, Operations & Volunteer Coordinator, Box Office Supervisors, Front of House Managers and Site Assistants.
Responsibilities:
- Providing excellent customer service to theatre patrons with ticketing inquiries on the telephone and via email
- Updating TUTS website to reflect the most current information as necessary
- Liaising with cast, production, and sponsors for souvenir season programme requirements
- Assisting in implementation of various outreach events in the community
- Updating contact lists and general information upkeep
- Collecting data for marketing research and producing reports on findings
- Implement marketing material distribution plan within Stanley Park
- Updating and distributing contact lists and information
- Other duties, as assigned
Camp Coordinator Specific:
- Processing Summer Camp registrations, fielding inquiries & liaising with Camp director
- Curate Summer Camp welcome packages, including name tags
- Participate in the set up and take down of Front-Of-House patron experience areas on Summer Camp presentations.
Inventory Control Specific:
- Liaising between internal parties, sponsors, vendors and marketing consultants
- Participate in the set up and take down of Front-Of-House patron and VIP experience areas.
- Ordering and managing inventory of supplies for FOH operations
- Storing and stocking products in preparation for the evening’s event
Qualifications:
- Experience with Mac computers an asset
- Strong knowledge of Microsoft Word and Excel
- Ability to take initiative, proactively anticipate the needs of production, thrive in a busy team environment and work flexible hours
- Ability to organize, plan, prioritize, multi-task, and problem solve efficiently
- Ability to work both independently and collaboratively
- Excellent writing, editing and proofreading skills
- Excellent verbal communication skills
- Well-rounded personality with a strong sense of professionalism, work ethic
- Passion for the arts
- Great attention to detail
How to Apply:
Visit https://www.tuts.ca/about-tuts/join-our-team/
Remuneration:
$18.50 per hour
Contact Name: Eric Lesage
Contact Email: eric@tuts.ca
Contact Phone: (604) 734-1917
