Volunteer & Art Box Coordinator
/Organization:
West Vancouver Community Arts Council
Deadline:
Mar. 10, 2025
Organization Description:
The West Vancouver Community Arts Council (WVCAC), established in 1968, is a not-for-profit organization with a mission to increase and broaden the opportunities for West Vancouver and all North Shore citizens to enjoy and participate in cultural activities; deliver visual, literary and performing arts programs; foster interest in our diverse cultural heritage; and promote the many talented individuals living and working in our community. The WVCAC operates the Silk Purse Arts Centre, a waterfront art gallery and performance venue that is open to the public free of charge, Wednesday through Sunday.
Website:
Job Description:
The WVCAC is seeking an enthusiastic individual to join our staff as the part-time Volunteer & Art Box Coordinator. This position works directly with volunteers from recruitment to orientation to scheduling to thank-you events; works with the Art Box Assistant to procure original items from local Artisans for the Art Box gift store & November Holiday Market; responsible for over-seeing sales, tracking inventory and reporting quarterly commissions.
The position is for 12 hours per week: Tuesdays, Fridays and Sundays, 12:30 – 4:30pm.
Responsibilities:
Volunteer Coordinator
• Assist with volunteer coordination including recruitment, orientation & scheduling;
• Maintain updated Volunteer Manual & volunteer job descriptions;
• Prepare monthly Volunteer Notes providing an update of exhibitions, events, etc.;
• Organize & attend Volunteer ‘Information Events’ with Gallery & Events Assistant prior to each art exhibition;
• Organize & attend Volunteer Thank-you event taking place annually in June.
• Update volunteer information in Wild Apricot database system.
Art Box Coordinator
• In collaboration with the Gallery Manager and Art Box Assistant, procure and manage the intake of items for the Art Box, our gallery gift store, and the Holiday Market;
• Oversee the display of items in collaboration with the Art Box Assistant;
• Track sales inventory and provide quarterly summary reports to the bookkeeper for preparation of artisan commission cheques.
Other
• Be familiar with Gallery activities including opening and closing procedures.
• Assist with other administrative duties as needed.
Qualifications:
The ideal candidate will have:
• A genuine interest in the arts, culture and community engagement;
• Knowledge of current trends, resources and information related to volunteerism;
• Strong interpersonal skills and be comfortable working with a wide age range of volunteers from teens to seniors;
• Experience working with the public and creating a welcoming, inclusive space for volunteers and visitors;
• Clear communication skills in writing and in conversation;
• Strong organization, time management, and creative problem-solving skills with an eye for detail;
• Ability to work both independently and collaboratively in a team environment;
• Sales experience an asset.
• Computer literacy with comfort using Microsoft Office Suite; ability to learn a new database system (Wild Apricot).
How to Apply:
Please submit your cover letter and resume via email to:
Jennifer Lord, Executive Director
westvanartscouncil@shaw.ca
No phone calls please. Thank you to all those who apply. Only those short-listed for interviews will be contacted.
Remuneration:
$22.50 per hour
Contact Name: Jennifer Lord
Contact Email: westvanartscouncil@shaw.ca
